(1) Vendor needs to provide computerized maintenance management software.
- This software will be used to create a geospatial inventory of city assets, track asset status, assign and complete work orders, generate reporting, and store technical specifications.
- To improve the management of agency's physical assets while simplifying workflows and reducing reporting burdens for the city team.
- The maintenance or asset management software must possess the following:
• GIS capabilities (import/export/modify vector files)
• Mobile and computer platform compatibility
• GIS-based asset inventory capabilities
• Customizable attribute tables for storing asset specifications and documenting asset condition
• Processes for generating, assigning, and carrying out work orders
• "Manager/administrator" and "technician/field worker" user types, or equivalent process for assigning user permissions to simplify daily use and prevent inadvertent modifications/deletions of essential information
• Dashboard used to monitor asset condition, track work order status, and schedule future maintenance
• Reporting/analytics functionality
• Ability for agency staff to use and modify the software in-house
• Easy-to-understand platform
• Comprehensive software documentation, user guides and trainings
• Customer service and technical support
• Agency anticipates up to three computer users and ten mobile users.
• Agency would like to conduct onboarding and implementation internally as much as possible to reduce costs.
- Conduct asset inventory
- Monitor asset status
- Assign and complete work orders
- Generate reporting
- Store specifications & documents
(2) All questions must be submitted no later than March 6, 2023.
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