Posted Date : August 30,2022
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-60879
Government Authority located in Rhode Island; USA based organization looking for expert vendor for web-enabled eProcurement software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide web-enabled, secure, intuitive and user-friendly with innovative cloud-hosted eProcurement software that supports the city’s procurement and vendor management needs, including but not limited to third party risk management, contract management and procurement.
- The system should follow an open architecture design to aid in the development and creation of future interfaces.
- The system shall address the following specific functions or provide information addressing ancillary functions their system offers that they might consider more efficient, effective or superior in functional quality.
- System for purchase requisitions, invoice payments, billing information, contracts, and other procurement processes.
- Software that includes workflows related to sourcing, procurement and payment processes.
- Software that provides a workflow for developing, negotiating, signing (as well as e-signing and tracking e-signatures and digital signatures of any kind) and managing the contractual documents, templates, addenda, etc. - a system that that allows the city to manage contracts and contract performance in addition to solicitations and risk management.
- Software that supports inherent risk assessments, due diligence and residual risk monitoring and remediation, providing complex workflow and automation for risk management, including auto-evaluations of responses and automated risk scoring.
- Automation of risk-based classification and risk scoring - workflow-based process for assessing new vendors (or existing vendors when a change in scope occurs) and scoring logic to calculate inherent risk levels.
- Ability to track risks and performance requirements with vendors, along with ability to manage the requirements throughout the life of the relationship.
- Integrate well with existing complimentary business applications as well as third party risk and threat intelligence solutions that feed data on cyber threats, business health, and other similar intelligence.
- The system should eliminate duplication of work and increase efficiencies by replacing manual processes with automated role management and system workflow processes. The system should match the various components of purchasing transactions.
- Allow the city to better manage its security controls, including the reduction of third-party risk attached to external vendors as well as the streamlining of data processing and storage protocols.
- Establish consistency in procurement practices, methods, and outcomes through use of standards, templates, and a common set of automated tools.
- Eliminate redundant and obsolete systems.
- Reduce the number of duplicative sources for procurement rules, policies, information and documents.
- Reduce the re-entry of information across departments, systems, and processes to minimize errors, re-work, and duplication of effort.
- Track and evaluate vendor performance and aggregate city demand to negotiate and drive down contract pricing.
- Increase Vendor participation and competitiveness that drive finding the best possible product and the best value-point
- Streamline and standardize current manual, paper-based procurement, contracting, and purchasing processes and practices to shorten and compress cycle times.
- Provide visibility into city spend to enable spend analytics, strategic sourcing and more effective contracting.
(2) A pre-bid video conference will be held on September 13, 2022.
(3) Contract term will be three years.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: September 29,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-60879
Government Authority located in Rhode Island; USA based organization looking for expert vendor for web-enabled eProcurement software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide web-enabled, secure, intuitive and user-friendly with innovative cloud-hosted eProcurement software that supports the city’s procurement and vendor management needs, including but not limited to third party risk management, contract management and procurement.
- The system should follow an open architecture design to aid in the development and creation of future interfaces.
- The system shall address the following specific functions or provide information addressing ancillary functions their system offers that they might consider more efficient, effective or superior in functional quality.
- System for purchase requisitions, invoice payments, billing information, contracts, and other procurement processes.
- Software that includes workflows related to sourcing, procurement and payment processes.
- Software that provides a workflow for developing, negotiating, signing (as well as e-signing and tracking e-signatures and digital signatures of any kind) and managing the contractual documents, templates, addenda, etc. - a system that that allows the city to manage contracts and contract performance in addition to solicitations and risk management.
- Software that supports inherent risk assessments, due diligence and residual risk monitoring and remediation, providing complex workflow and automation for risk management, including auto-evaluations of responses and automated risk scoring.
- Automation of risk-based classification and risk scoring - workflow-based process for assessing new vendors (or existing vendors when a change in scope occurs) and scoring logic to calculate inherent risk levels.
- Ability to track risks and performance requirements with vendors, along with ability to manage the requirements throughout the life of the relationship.
- Integrate well with existing complimentary business applications as well as third party risk and threat intelligence solutions that feed data on cyber threats, business health, and other similar intelligence.
- The system should eliminate duplication of work and increase efficiencies by replacing manual processes with automated role management and system workflow processes. The system should match the various components of purchasing transactions.
- Allow the city to better manage its security controls, including the reduction of third-party risk attached to external vendors as well as the streamlining of data processing and storage protocols.
- Establish consistency in procurement practices, methods, and outcomes through use of standards, templates, and a common set of automated tools.
- Eliminate redundant and obsolete systems.
- Reduce the number of duplicative sources for procurement rules, policies, information and documents.
- Reduce the re-entry of information across departments, systems, and processes to minimize errors, re-work, and duplication of effort.
- Track and evaluate vendor performance and aggregate city demand to negotiate and drive down contract pricing.
- Increase Vendor participation and competitiveness that drive finding the best possible product and the best value-point
- Streamline and standardize current manual, paper-based procurement, contracting, and purchasing processes and practices to shorten and compress cycle times.
- Provide visibility into city spend to enable spend analytics, strategic sourcing and more effective contracting.
(2) A pre-bid video conference will be held on September 13, 2022.
(3) Contract term will be three years.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: September 29,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$