Posted Date : April 20,2021
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-43159
Government Authority located in Rhode Island; USA based organization looking for expert vendor for professional payroll system and service.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide professional payroll system and service.
- System must have user-friendly data entry with pull down help screens.
- Ability to input and maintain the following information for individual employees as well as a record.
- Ability to accommodate up to a minimum of 20 deductions per employee, and up to a minimum of 100 deductions system-wide.
- Ability to accommodate “cafeteria plan” and other non-taxable deductions and related reports to satisfy all tax requirements.
- Ability to accommodate temporary adjustments to automatic weekly and bi-weekly deductions.
- Ability to compute overtime premium at one and one-half times the contractual and fair labor standards base rates, double time and straight time, and distribute the premium portion to separate general ledger accounts by department.
- Ability to automatically accrue vacation time earned and automatically change an employee’s accrual rate at a specified length of service intervals. Ability to print said information on check stub.
- Ability to accrue and maintain special pay, i.e. holidays worked, bonuses.
- Ability to accumulate hours worked by each employee during calendar and fiscal year by regular and overtime hours.
- Ability to exempt injured pay from federal, state and Medicare withholdings.
- Ability to produce a check “stub” but no check if a zero or negative check would be produced. Deductions producing a negative check must allow for recalculation.
- Ability to provide multiple checks for an individual employee on the same pay date.
- Ability to enter a manual check into the system, and ability to post manual check in current week pay record.
- Ability to provide check for ten weeks, “teachers’ summer pay” with withholdings properly calculated on the basis of five bi-weekly pay periods.
- Provide W2s annually. Employees should be able to print W2’s. Such printing should be by social security number, not employee number.
- Ability to accommodate both exception and standard payroll.
- Ability to temporarily suspend deductions for individual employees.
- Ability to prioritize deductions.
- Ability to terminate an employee with ability to pay terminated employee if needed.
- Ability to accommodate direct deposits, minimum of three different accounts per employee.
- Ability to preview entire payroll before processing and to print pre-transmission reports such as active employees with no hours posted, salaried employees paid, personnel change reports and pay data audit reports with flexibility of qualifying and sorting.
- Ability to split payroll across fiscal years.
- Ability to automatically void a check and have data updated.
- Ability to input payroll in desired sequence.
- Ability to accommodate non-taxable benefit payment.
(2) Contract term will be one year.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: May 03,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-43159
Government Authority located in Rhode Island; USA based organization looking for expert vendor for professional payroll system and service.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide professional payroll system and service.
- System must have user-friendly data entry with pull down help screens.
- Ability to input and maintain the following information for individual employees as well as a record.
- Ability to accommodate up to a minimum of 20 deductions per employee, and up to a minimum of 100 deductions system-wide.
- Ability to accommodate “cafeteria plan” and other non-taxable deductions and related reports to satisfy all tax requirements.
- Ability to accommodate temporary adjustments to automatic weekly and bi-weekly deductions.
- Ability to compute overtime premium at one and one-half times the contractual and fair labor standards base rates, double time and straight time, and distribute the premium portion to separate general ledger accounts by department.
- Ability to automatically accrue vacation time earned and automatically change an employee’s accrual rate at a specified length of service intervals. Ability to print said information on check stub.
- Ability to accrue and maintain special pay, i.e. holidays worked, bonuses.
- Ability to accumulate hours worked by each employee during calendar and fiscal year by regular and overtime hours.
- Ability to exempt injured pay from federal, state and Medicare withholdings.
- Ability to produce a check “stub” but no check if a zero or negative check would be produced. Deductions producing a negative check must allow for recalculation.
- Ability to provide multiple checks for an individual employee on the same pay date.
- Ability to enter a manual check into the system, and ability to post manual check in current week pay record.
- Ability to provide check for ten weeks, “teachers’ summer pay” with withholdings properly calculated on the basis of five bi-weekly pay periods.
- Provide W2s annually. Employees should be able to print W2’s. Such printing should be by social security number, not employee number.
- Ability to accommodate both exception and standard payroll.
- Ability to temporarily suspend deductions for individual employees.
- Ability to prioritize deductions.
- Ability to terminate an employee with ability to pay terminated employee if needed.
- Ability to accommodate direct deposits, minimum of three different accounts per employee.
- Ability to preview entire payroll before processing and to print pre-transmission reports such as active employees with no hours posted, salaried employees paid, personnel change reports and pay data audit reports with flexibility of qualifying and sorting.
- Ability to split payroll across fiscal years.
- Ability to automatically void a check and have data updated.
- Ability to input payroll in desired sequence.
- Ability to accommodate non-taxable benefit payment.
(2) Contract term will be one year.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: May 03,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$