Posted Date : March 10,2021
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-41754
Government Authority located in Rhode Island; USA based organization looking for expert vendor for document management, storage and retrieval solution.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide document management, storage and retrieval solution for staff in the retrieval of essential documents through an electronic solution and to expedite green initiatives.
- Demonstrate full redundancy and high availability of the software for maximum uptime.
- Provide indexing capabilities such as manual, optical character recognition (OCR), barcode, etc. and customizable index format for varying types of files.
- Allow each department to securely process, file, and store the majority of materials into a secure database that will act as a central repository for all content.
- Tiered hierarchical user permissions, with the ability to assign permissions directly to folders and subfolders under the main directory or comparable solution.
- Quick retrieval of documents via keyword search function. Document preview or document classification features to assist the user.
- The ability to link multiple documents under the same project, event, employee, etc.
- Existing electronic files must be searchable by name and file contents.
- Optical Character Recognition (OCR) technology - to facilitate document retrieval.
- Color scan capability
- Must support handwriting recognition.
- Redaction capabilities
- Users should be able to choose to print with or without redactions based on their permissions.
- Support the requirements of the individual departments to collect, compile, retain and recall data and print or share retrieved data electronically.
- Capacity to store multiple document formats, from Microsoft Office suite products to TIFF and JPEG images, PDFs and Email. This is not an all-inclusive list.
- Track document versioning - if more than one person edits or changes a document, the software will have the ability to stamp the last edited user and date.
- Notifications based on retention schedule - no automatic deletion or archiving of documents.
- Integration with network printers to allow for the printing of documents stored in the database.
- Electronic files shall have no size limitations.
(2) All questions must be submitted no later than March 23, 2021.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: April 09,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-41754
Government Authority located in Rhode Island; USA based organization looking for expert vendor for document management, storage and retrieval solution.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide document management, storage and retrieval solution for staff in the retrieval of essential documents through an electronic solution and to expedite green initiatives.
- Demonstrate full redundancy and high availability of the software for maximum uptime.
- Provide indexing capabilities such as manual, optical character recognition (OCR), barcode, etc. and customizable index format for varying types of files.
- Allow each department to securely process, file, and store the majority of materials into a secure database that will act as a central repository for all content.
- Tiered hierarchical user permissions, with the ability to assign permissions directly to folders and subfolders under the main directory or comparable solution.
- Quick retrieval of documents via keyword search function. Document preview or document classification features to assist the user.
- The ability to link multiple documents under the same project, event, employee, etc.
- Existing electronic files must be searchable by name and file contents.
- Optical Character Recognition (OCR) technology - to facilitate document retrieval.
- Color scan capability
- Must support handwriting recognition.
- Redaction capabilities
- Users should be able to choose to print with or without redactions based on their permissions.
- Support the requirements of the individual departments to collect, compile, retain and recall data and print or share retrieved data electronically.
- Capacity to store multiple document formats, from Microsoft Office suite products to TIFF and JPEG images, PDFs and Email. This is not an all-inclusive list.
- Track document versioning - if more than one person edits or changes a document, the software will have the ability to stamp the last edited user and date.
- Notifications based on retention schedule - no automatic deletion or archiving of documents.
- Integration with network printers to allow for the printing of documents stored in the database.
- Electronic files shall have no size limitations.
(2) All questions must be submitted no later than March 23, 2021.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: April 09,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$