(1) Vendor needs to provide housing authority management and accounting software.
1. Financial Applications:
• Financial Reporting
• Accounts Payable
• Accounts Receivable
• Tenant Accounting
• FSS Escrow Management
• Utilities Billing System (Consumption)
• Purchasing and Requisitioning
• Fixed Assets
• Inventory
• Capital Fund Management
2. Housing Applications:
• Building and Unit Management
• Low Income Public Housing Tenant Management
• Section 8 Housing Choice Voucher Tenant Management
• Low Income Housing Tax Credit Tenant Management
• Project Based Voucher Tenant Management
• Agency Tenant Management
• Agency Program Management
• Homeownership Program Management
• Emergency Housing Voucher Tenant Management
3. Other Desired Features:
• API or Commercial API integration to export data from provider into the agency
• Application -Integration with outside vendors ex. rave and rent payment
• Integration with online banking applications, and facilitate direct deposit
• Integrated Document Management solution
• Tenant Transfer List management capacity
• Online landlord access to account information, inspections, and ability to update
• Information, list available units, and other actions
• Online applicant access to information and ability to update information and other
• Actions
• Realtime Mobile (Android, iOS, Web) agency Inspections
• Realtime Mobile (Android, iOS, Web) Maintenance Work Order Management
• Realtime Mobile (Android, iOS, Web) Access to core property management features such as household lookup (tenant occupancy, rental, and note history), tenant certification, etc.
• Vendor Contract Management - Flags for Expiration and Renewal and tracking by dollar amount.
- Project management to include data conversion from existing system, installation, successful implementation, and testing of the software and hardware in the Housing Authority network infrastructure.
- Data Conversion to include conversion of all historical data. Housing Authority currently uses agency and data conversion is required from this system.
- Ongoing technical support and software updates to maintain compliance with Federal directives, and to provide for bug fixes and product enhancements.
(2) All questions must be submitted no later than August 17, 2023.
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