Vendor needs to provide tax administration and collection software for a proven and robust tax administration, utility billing and tax collection software system.
- Tax Collection,
a. Interest on past due amounts back to July 1st on unpaid balance; interest rates may vary from year to year.
b. Option to print and mail annual tax bills, with option to print/not print various bank bills.
c. E-Mail any bill, receipt, account payment summary, or other report.
d. Escrow accounts - ability to download and import payment information from various banks and mortgage companies.
e. Ability to export files to our general ledger system Phoenix SunGard or any other municipal finance application for daily deposits by batch.
f. Ability to export a file for refunds to our general ledger system Phoenix SunGard or any other municipal finance application accounts payable.
g. Reporting to include batch and trial balance (weekly, daily, monthly, and yearly)
h. Must be able to create State File Transfers - RIMS and DMV lock file.
i. Ability to manage a Tax Sale Process for Real Estate bills.
j. Ability to administer and manage payment plans with different payment schedules.
k. Ability to create a Delinquent List by various criteria.
l. Ability to create a Delinquent Report for Rossi Law, or any other collection firm.
m. Ability to write off past due amounts.
- Tax Administration,
a. Ability to import CAMA data from Vision 8 or any other CAMA software.
b. Ability to support multiple tax rates.
c. Ability to support Rhode Island State Codes
d. Ability to have the account number stay with the parcel.
e. Ability to handle account types, such as real estate, motor vehicle, tangible.
f. Ability to handle frozen assessments and rates by parcel.
g. Ability to freeze tax rates on all exemptions.
h. Ability to create and export abatements.
i. Ability to create multiple test tax rolls.
j. Ability to identify the current and final tax roll.
k. Ability to create ALL State of Rhode Island required reports.
l. Ability to create custom reports using all database fields.
m. Ability to process exemptions by percent, assessment, and tax amount.
n. Ability to create addendum/supplemental rolls.
o. Ability to attach documents to an account.
p. Ability to enter notes on an account for quick reading.
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