(1) Vendor needs to provide tax administration and collection software.
- Yearly billing by quarters.
- Interest on past due amounts back to July 1st on unpaid balance, interest rates may vary from year to year.
- Option to print and mail annual tax bills, with option to print or not print various bank bills.
- E-Mail any bill, receipt, account payment summary or other report.
- Escrow accounts - ability to download and import payment information from various banks and mortgage companies.
- Ability to export files to our general ledger system or any other municipal finance application for daily deposits by batch.
- Ability to export a file for refunds to our general ledger system or any other municipal finance application accounts payable.
- Reporting to include batch and trial balance (weekly, daily, monthly and yearly).
- Must be able to create state file transfers - RIMS and DMV lock file.
- Ability to manage a tax sale process for real estate bills.
- Ability to administer and manage payment plans with different payment schedules.
- Ability to create a delinquent list by various criteria.
- Ability to create a delinquent report for Rossi law or any other collection firm.
- Ability to write off past due amounts.
- Ability to create an MLC (Municipal Lien Certificate) for any property.
- Ability to see all accounts due for a property in one window and process payments on those accounts.
- Ability to support multiple tax rates.
- Ability to support split rates on mixed use properties.
- Ability to support state codes.
- Ability to have the account number stay with the parcel.
- Ability to handle account types, such as real estate, motor vehicle, tangible.
- Ability to handle frozen assessments and rates by parcel.
- Ability to freeze tax rates on all exemptions.
- Ability to create and export abatements.
- Ability to create multiple test tax rolls.
- Ability to create custom reports using any and all database fields.
- Ability to process exemptions by percent, assessment and tax amount.
- Ability to create addendum or supplemental rolls.
- Ability to attach documents to an account.
- Ability to enter notes on an account for quick reading.
- Ability to print for binding all tax roll types.
(2) All question must be submitted no later than March 08, 2023.
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