Posted Date : February 28,2022
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-53836
Government authority located in Rhode Island, USA; based organization looking for expert vendor for records management application.
[A] Budget: looking For Proposal
[B] Scope of Service:
(1) Vendor needs to provide records management application for ability to ease the transfer of records from the Judicial Records Center to the current off-site vendor through software integration.
- Software must track location and movement of boxes throughout the JRC and the courts
- Tracking functionality must be used for records stored onsite as well as with the offsite vendor
- Software must provide ability to account for records at the file level. System should map a parent-child hierarchical relationship between box records and the files they contain
- ability to assign a security or access classification to either an individual record or a series of records
- maintain an inventory of all boxes of records and files accounted for in the system. Users must be able to search inventory based on the security settings and submit retrieval requests at both the file and box level.
- ability to check boxes and files out to requestors and check them back in to a storage location after the requestor returns the records.
- ability to use bar-code technology and optional hand-held barcode readers to scan the boxes and files when they are delivered to the requestor and when they are sent back to storage
- ability to track all records movement.
- able to monitor the retention of the records and generate a notification when the records are eligible for destruction
- Ability to generate customized reports should be included.
- allow for only needing to enter a particular data element once, in one location and then should carry throughout the system.
(2) A mandatory pre-bid conference will be held on March 10, 2022.
(3) All questions must be submitted no later than March 18, 2022.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Onsite and Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: April 05,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-53836
Government authority located in Rhode Island, USA; based organization looking for expert vendor for records management application.
[A] Budget: looking For Proposal
[B] Scope of Service:
(1) Vendor needs to provide records management application for ability to ease the transfer of records from the Judicial Records Center to the current off-site vendor through software integration.
- Software must track location and movement of boxes throughout the JRC and the courts
- Tracking functionality must be used for records stored onsite as well as with the offsite vendor
- Software must provide ability to account for records at the file level. System should map a parent-child hierarchical relationship between box records and the files they contain
- ability to assign a security or access classification to either an individual record or a series of records
- maintain an inventory of all boxes of records and files accounted for in the system. Users must be able to search inventory based on the security settings and submit retrieval requests at both the file and box level.
- ability to check boxes and files out to requestors and check them back in to a storage location after the requestor returns the records.
- ability to use bar-code technology and optional hand-held barcode readers to scan the boxes and files when they are delivered to the requestor and when they are sent back to storage
- ability to track all records movement.
- able to monitor the retention of the records and generate a notification when the records are eligible for destruction
- Ability to generate customized reports should be included.
- allow for only needing to enter a particular data element once, in one location and then should carry throughout the system.
(2) A mandatory pre-bid conference will be held on March 10, 2022.
(3) All questions must be submitted no later than March 18, 2022.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Onsite and Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: April 05,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$