Posted Date : February 01,2022
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-52938
Government Authority located in Rhode Island; USA based organization looking for expert vendor for e-procurement system.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide e-procurement system
- To provide a web-based eProcurement / Procure to Pay System that will drive greater efficiencies throughout the University’s purchasing and payables processes while integrating with our PeopleSoft Financial System,
- The goal is to reduce manual, paper-based processes and process cycle times and improve department/vendor interactions with use of the solution. Ultimately, the system will also provide for complete on-line access to process procurement and payable transactions, allowing work to be performed from any remote location,
- The Solution must include the functionality for requisitioning, purchase orders, on-line receiving, accounts payable, vendor registration and electronic bid processing. These MUST be services of the proposed solution and not simply rely on the existing PeopleSoft ERP solution,
- The Solution shall be a hosted Software-as-a-Service (Saas) license model that is generally available and currently implemented at comparable institutions. Any solution modifications or additions necessary to enable the Solution to operate according to all technical and functional requirements herein must be approved by the University and must become part of the base product and not require additional fees/costs with future releases or upgrades
- The University anticipates the eProcurement or P2P System Solution roll-out to be completed in a timely fashion and in accordance with best practices; including but not limited to implementation, data migration, project management, change management, training and support
- PeopleSoft v9.2 is the University’s current ERP System. The proposed system will need to integrate with cloud Saas platforms. The proposed system will need to integrate with the following: Purchasing, Vendors / Suppliers, Commitment Control, Payables,
- Streamline and standardize current manual, paper-based procurement, contracting, and purchasing processes and practices to shorten/compress cycle times
- Provide a single place to perform, manage, track, and report on all procurement activities
- Risk Reduction:
- Establish consistency campus wide in procurement practices, methods, and outcomes through the use of standards, templates, and a common set of automated tools.
- Eliminate redundant and obsolete systems.
- Reduce the re-entry of information across departments, systems, and processes to minimize errors, re-work, and duplication of effort.
- Compliance:
- Establish controls and visibility into spend to drive broader and appropriate use of University and State contracts.
- Improve control over spending under management, including the ability to track and report contract price compliance and invoicing errors.
- Facilitate the selection of the best and most appropriate pricing through University and State contracts,
- Secure Remote Access:
- The system must work completely remotely without the need for fixed IP or secure location to access.
- The University is implementing single sign-on which will also be a requirement of the system.
(2) All the questions must be submitted no later than February 14, 2022.
[C] Eligibility:
Onshore (USA organization Only)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office premises.
Budget :
Deadline to Submit Proposals: February 28,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-52938
Government Authority located in Rhode Island; USA based organization looking for expert vendor for e-procurement system.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide e-procurement system
- To provide a web-based eProcurement / Procure to Pay System that will drive greater efficiencies throughout the University’s purchasing and payables processes while integrating with our PeopleSoft Financial System,
- The goal is to reduce manual, paper-based processes and process cycle times and improve department/vendor interactions with use of the solution. Ultimately, the system will also provide for complete on-line access to process procurement and payable transactions, allowing work to be performed from any remote location,
- The Solution must include the functionality for requisitioning, purchase orders, on-line receiving, accounts payable, vendor registration and electronic bid processing. These MUST be services of the proposed solution and not simply rely on the existing PeopleSoft ERP solution,
- The Solution shall be a hosted Software-as-a-Service (Saas) license model that is generally available and currently implemented at comparable institutions. Any solution modifications or additions necessary to enable the Solution to operate according to all technical and functional requirements herein must be approved by the University and must become part of the base product and not require additional fees/costs with future releases or upgrades
- The University anticipates the eProcurement or P2P System Solution roll-out to be completed in a timely fashion and in accordance with best practices; including but not limited to implementation, data migration, project management, change management, training and support
- PeopleSoft v9.2 is the University’s current ERP System. The proposed system will need to integrate with cloud Saas platforms. The proposed system will need to integrate with the following: Purchasing, Vendors / Suppliers, Commitment Control, Payables,
- Streamline and standardize current manual, paper-based procurement, contracting, and purchasing processes and practices to shorten/compress cycle times
- Provide a single place to perform, manage, track, and report on all procurement activities
- Risk Reduction:
- Establish consistency campus wide in procurement practices, methods, and outcomes through the use of standards, templates, and a common set of automated tools.
- Eliminate redundant and obsolete systems.
- Reduce the re-entry of information across departments, systems, and processes to minimize errors, re-work, and duplication of effort.
- Compliance:
- Establish controls and visibility into spend to drive broader and appropriate use of University and State contracts.
- Improve control over spending under management, including the ability to track and report contract price compliance and invoicing errors.
- Facilitate the selection of the best and most appropriate pricing through University and State contracts,
- Secure Remote Access:
- The system must work completely remotely without the need for fixed IP or secure location to access.
- The University is implementing single sign-on which will also be a requirement of the system.
(2) All the questions must be submitted no later than February 14, 2022.
[C] Eligibility:
Onshore (USA organization Only)
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office premises.
Budget :
Deadline to Submit Proposals: February 28,2022
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$