Posted Date : May 31,2021
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-44538
Government Authority located in Rhode Island; USA based organization looking for expert vendor for information technology revenue software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
Vendor needs to provide information technology revenue software. That system includes Tax Administration, Tax Collection, Utilities Billing and Collection, and Rental Registration to be provided.
- The Town’s goal is to purchase and implement one system that can meet all of the listed requirements. However, the Town has the right to award modules individually if in the best interest of the Town. - a. Tax Administration
b. Tax Collection
c. Utility Billing
d. Utility Collection
e. Sewer Assessment Billing
f. Sewer Assessment Collection
g. Sewer lot Billing
h. Sewer lot Collection
i. Rental Registration
j. Data Conversion
k. Implementation
l. Training
- Tax Collection – Must Haves:
1. Yearly billing by quarters
2. Interest 1% on past due amounts back to July
3. E-Mail any bill or receipt
4. Ability to accept ACH payments
5. Escrow accounts – ability to download and import payment information
from various banks and mortgage companies
6. Ability to setup a payment Kiosk in Town Hall for self service payments
7. Ability to export files to our ERP system MUNIS for daily deposits by batch
8. Ability to export a file for refunds to our ERP system MUNIS accounts payable
9. Reporting to include batch and trial balance (weekly, daily, monthly, and yearly)
10. Must be able to create State File Transfers – RIMS and DMV lock file
11. Ability to manage a Tax Sale Process – Real Estate
12. Ability to create a Delinquent list by various criteria
13. Ability to write off past due amounts
14. Ability to create an MLC (Municipal Lien Certificate) for any property
15. Ability to see all accounts due for a property in one window and process payments on those accounts
16. Ability to add quick receivable – interest, NSF, and tax sale fees.
17. Ability to send E-Mail reminders for any receivable (auto or manual, quarterly or annually depending on account)
18. Ability to view all bills being received
19. Ability to process prepayments on utilities only and apply to the next bill automatically
20. Ability to add notes to an account, both for use internally and externally on bill
21. Ability to process preformatted letters by type
22. Ability to place flags on accounts for various reasons
23. Ability to process delinquent notices quarterly for real estate and MV
24. Ability to process water shut offs quarterly.
- Tax Administration – Real Estate, MV, and Tangibles – Must Haves:
1. Ability to import CAMA data from Patriot software
2. Ability to support multiple tax rates
3. Ability to support Rhode Island State Codes
4. Ability to have the account number stay with the parcel
5. Ability to handle account types, such as R-real estate, M-motor vehicle, T-tangible
6. Ability to create and export abatements
7. Ability to create multiple test tax rolls
8. Ability to identify the current and final tax roll
9. Ability to create State of Rhode Island required reports
10. Ability to process exemptions by %, flat rate, $ amount
11. Ability to create addendum rolls
12. Ability to attach documents to an account
13. Ability to enter notes on an account for quick reading
14. Ability to print for binding all roll types
15. Ability to import data from State of Rhode Island for MV
16. Ability to import or export MV data from or to other Towns regardless of source
17. Ability to conform to the Rhode Island MV tax phase out
18. Ability to create custom imports
19. Ability to create State required reports and create custom reports
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: June 24,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-44538
Government Authority located in Rhode Island; USA based organization looking for expert vendor for information technology revenue software.
[A] Budget: Looking for Proposals
[B] Scope of Service:
Vendor needs to provide information technology revenue software. That system includes Tax Administration, Tax Collection, Utilities Billing and Collection, and Rental Registration to be provided.
- The Town’s goal is to purchase and implement one system that can meet all of the listed requirements. However, the Town has the right to award modules individually if in the best interest of the Town. - a. Tax Administration
b. Tax Collection
c. Utility Billing
d. Utility Collection
e. Sewer Assessment Billing
f. Sewer Assessment Collection
g. Sewer lot Billing
h. Sewer lot Collection
i. Rental Registration
j. Data Conversion
k. Implementation
l. Training
- Tax Collection – Must Haves:
1. Yearly billing by quarters
2. Interest 1% on past due amounts back to July
3. E-Mail any bill or receipt
4. Ability to accept ACH payments
5. Escrow accounts – ability to download and import payment information
from various banks and mortgage companies
6. Ability to setup a payment Kiosk in Town Hall for self service payments
7. Ability to export files to our ERP system MUNIS for daily deposits by batch
8. Ability to export a file for refunds to our ERP system MUNIS accounts payable
9. Reporting to include batch and trial balance (weekly, daily, monthly, and yearly)
10. Must be able to create State File Transfers – RIMS and DMV lock file
11. Ability to manage a Tax Sale Process – Real Estate
12. Ability to create a Delinquent list by various criteria
13. Ability to write off past due amounts
14. Ability to create an MLC (Municipal Lien Certificate) for any property
15. Ability to see all accounts due for a property in one window and process payments on those accounts
16. Ability to add quick receivable – interest, NSF, and tax sale fees.
17. Ability to send E-Mail reminders for any receivable (auto or manual, quarterly or annually depending on account)
18. Ability to view all bills being received
19. Ability to process prepayments on utilities only and apply to the next bill automatically
20. Ability to add notes to an account, both for use internally and externally on bill
21. Ability to process preformatted letters by type
22. Ability to place flags on accounts for various reasons
23. Ability to process delinquent notices quarterly for real estate and MV
24. Ability to process water shut offs quarterly.
- Tax Administration – Real Estate, MV, and Tangibles – Must Haves:
1. Ability to import CAMA data from Patriot software
2. Ability to support multiple tax rates
3. Ability to support Rhode Island State Codes
4. Ability to have the account number stay with the parcel
5. Ability to handle account types, such as R-real estate, M-motor vehicle, T-tangible
6. Ability to create and export abatements
7. Ability to create multiple test tax rolls
8. Ability to identify the current and final tax roll
9. Ability to create State of Rhode Island required reports
10. Ability to process exemptions by %, flat rate, $ amount
11. Ability to create addendum rolls
12. Ability to attach documents to an account
13. Ability to enter notes on an account for quick reading
14. Ability to print for binding all roll types
15. Ability to import data from State of Rhode Island for MV
16. Ability to import or export MV data from or to other Towns regardless of source
17. Ability to conform to the Rhode Island MV tax phase out
18. Ability to create custom imports
19. Ability to create State required reports and create custom reports
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: June 24,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$