Posted Date : November 18,2019
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-29266
Government authority located in Rhode Island; USA based organization looking for expert vendor for municipal and school financial software system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
Vendor needs to provide municipal and school financial software system to include all application software, data conversion, initial training, project implementation/administration, and on-going maintenance, training and support services.
- The Town currently uses PowerSchool/ SunGard/Phoenix software for financial functions (i.e. General Ledger, Funds, Purchasing, Accounts Payable, Accounts Receivable). In addition, the Town uses A Pro (Tax Assessor software), Vision RI Tax Administration, Vision Building Inspection, My Rec Recreation Management Software, Alpha Dog Licensing, Vision Collection System, My Senior Center, and Avenu Insights & Analytics Land Evidence Records.
- The solution provided must be SQL Server compatible and may include a cloud-based component.
Simplicity, integration with other systems, and maintainability will be important aspects of the
assessment as the Town is looking to streamline its daily financial operations. If the Municipal Software System is solely cloud-based, additional information will be required stating how the Town could remain operational during cases of a power outage or significant interruption in Wi-Fi service. Furthermore, the vendor must supply a plan which Town could seamlessly continue full operations during afore mentioned instances.
- Ability to convert a minimum of five years of legacy data (including chart of accounts and vendor
files) in current software to proposed solution
- User defined account number structure
- Provides a Chart of Accounts system that provides a flexible account numbering format that meets the requirements of the Town and the Rhode Island Department of Education Uniform Chart of Accounts
- Accounts Payable with 1099 capability including electronic purchase orders, encumbrances,
tracking by vendor and by budget line, paper check, and ACH payments
- Accounts Receivable – billing and payment processing
- General Ledger
- Reconciliation of bank accounts
- Ability to post manual journal entries
- Fixed Assets and Inventory management
- Payroll summary import internally or through a 3rd party vendor file
- Tax billing and collection summary import from 3rd party vendor files
- Employee benefits administration
- Cash receipting
- Budget development and reporting, including ease of reporting information to the public. System
should support multiple budget types and comparative analyses between each type, and actuals
by month and cumulative (default, year to date, adopted, estimated year-end).
- Drill down capability for detail transaction data
- Account inquiry access for department heads for budget to actual information
- Multiple funds for fund accounting
- Employee expense reporting and reimbursement
- Auto-integration of modules and multiple funds.
- Report writing functionality for standard and customizable reports with user defined reporting
fields tied to specific accounts. Also including ease of producing data in Excel format and
exporting to email.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: December 02,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-29266
Government authority located in Rhode Island; USA based organization looking for expert vendor for municipal and school financial software system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
Vendor needs to provide municipal and school financial software system to include all application software, data conversion, initial training, project implementation/administration, and on-going maintenance, training and support services.
- The Town currently uses PowerSchool/ SunGard/Phoenix software for financial functions (i.e. General Ledger, Funds, Purchasing, Accounts Payable, Accounts Receivable). In addition, the Town uses A Pro (Tax Assessor software), Vision RI Tax Administration, Vision Building Inspection, My Rec Recreation Management Software, Alpha Dog Licensing, Vision Collection System, My Senior Center, and Avenu Insights & Analytics Land Evidence Records.
- The solution provided must be SQL Server compatible and may include a cloud-based component.
Simplicity, integration with other systems, and maintainability will be important aspects of the
assessment as the Town is looking to streamline its daily financial operations. If the Municipal Software System is solely cloud-based, additional information will be required stating how the Town could remain operational during cases of a power outage or significant interruption in Wi-Fi service. Furthermore, the vendor must supply a plan which Town could seamlessly continue full operations during afore mentioned instances.
- Ability to convert a minimum of five years of legacy data (including chart of accounts and vendor
files) in current software to proposed solution
- User defined account number structure
- Provides a Chart of Accounts system that provides a flexible account numbering format that meets the requirements of the Town and the Rhode Island Department of Education Uniform Chart of Accounts
- Accounts Payable with 1099 capability including electronic purchase orders, encumbrances,
tracking by vendor and by budget line, paper check, and ACH payments
- Accounts Receivable – billing and payment processing
- General Ledger
- Reconciliation of bank accounts
- Ability to post manual journal entries
- Fixed Assets and Inventory management
- Payroll summary import internally or through a 3rd party vendor file
- Tax billing and collection summary import from 3rd party vendor files
- Employee benefits administration
- Cash receipting
- Budget development and reporting, including ease of reporting information to the public. System
should support multiple budget types and comparative analyses between each type, and actuals
by month and cumulative (default, year to date, adopted, estimated year-end).
- Drill down capability for detail transaction data
- Account inquiry access for department heads for budget to actual information
- Multiple funds for fund accounting
- Employee expense reporting and reimbursement
- Auto-integration of modules and multiple funds.
- Report writing functionality for standard and customizable reports with user defined reporting
fields tied to specific accounts. Also including ease of producing data in Excel format and
exporting to email.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: December 02,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$